To record name changes or corrections for payroll, benefits, or ID verification
Statutory Declaration Notarization for Business in Ontario
Statutory Declaration Notarization for Business in Ontario
Businesses often require employees or executives to complete statutory declarations as part of HR documentation, international mobility, internal record updates, or third-party verifications. These sworn statements must be signed in the presence of a licensed Notary Public or Commissioner of Oaths to be legally valid in Ontario.
At Notary Link, we provide professional, mobile statutory declaration notarization services for companies across Aurora, Vaughan, Richmond Hill, and Newmarket — helping businesses avoid delays and maintain compliance.
What Is a Statutory Declaration?
A statutory declaration is a written statement of facts that the declarant swears to be true. While similar to an affidavit, it is used when legal proceedings are not involved. Statutory declarations are often required in:
- Employment records and HR files
- International assignment documentation
- Immigration-related sponsorship or proof-of-relationship
- Business compliance and administrative changes
Why Businesses Use Statutory Declarations
To document marital/common-law status in spousal sponsorship or benefit enrollment
To verify relationship status or eligibility for international relocation
To satisfy third-party requests (immigration agents, global HR platforms, government agencies)
Why It Must Be Notarized
Statutory declarations must be:
- Signed in front of a licensed Notary Public or Commissioner
- Witnessed in person (or via online commissioning where permitted)
- Sworn or affirmed with ID verification and full legal compliance
These declarations are legally binding — incorrect execution can lead to delays, rejections, or liability for false statements.
What Notary Link Offers
- Mobile appointments at your office or offsite location
- Online commissioning (video) where legally permitted
- Compliance with the Ontario Notaries Act and federal statutory declaration requirements
- Clear document handling instructions for both individuals and HR teams
- Fast, confidential, and professional service for sensitive declarations
Examples of Business-Related Statutory Declarations We Handle
- Identity & Name Change Declarations for employee file updates
- Marital or Common-Law Declarations for benefit enrollment or immigration forms
- Non-Impediment to Marriage Declarations for globally mobile employees
- HR-related declarations
involving dependents, address, or family status verification
Service Area
We serve clients in:
- Aurora
- Richmond Hill
- Vaughan
- Newmarket
Book a Statutory Declaration Appointment
Need a statutory declaration commissioned for your employee, executive, or HR file? Contact Notary Link today to book a mobile or online appointment. We’ll ensure the declaration is handled correctly, legally, and on time — with minimal disruption to your operations.
