HR teams managing new employee verification
Certified True Copy Notarization for Businesses in Ontario
Certified True Copy Notarization for Businesses in Ontario
Certified true copies are commonly required for corporate compliance, HR processes, background checks, and professional documentation. In Ontario, these copies must be certified in person by a licensed Notary Public, confirming that the copy matches the original document exactly.
Because certification must be done face-to-face,
mobile notary services are essential for businesses in
Aurora, Richmond Hill, Vaughan, and Newmarket that need on-site support.
What Is a Certified True Copy?
A certified true copy is a photocopy of an original document that has been reviewed, compared, and signed by a licensed Notary Public. It confirms that:
- The original was presented and reviewed at the time of certification
- The copy is accurate and unaltered
- The copy can be submitted to third parties in place of the original
When Do Businesses Need Certified Copies?
Certified true copies are often required for:
Employee onboarding or background checks
HR or payroll document verification
Professional designation or license applications
Immigration or relocation support
Submission to regulatory bodies or corporate registries
Who Uses This Service?
Corporate compliance officers submitting regulatory filings
Recruiters and staffing agencies needing certified documents quickly
Immigration support staff certifying ID, credentials, or employment records
What Notary Link Offers
To meet this in-person requirement, Notary Link provides:
- Mobile certified copy notarization at offices, HR departments, or home offices
- Flexible scheduling for early morning, evening, or last-minute requests
- ID verification and on-site certification of key documents
- Coverage across Aurora, Vaughan, Richmond Hill, and Newmarket
We help your team complete compliance filings quickly without travel or delays.
Why Notarization Must Be In-Person
In Ontario, certified copies must be:
- Compared against the original document in person
- Signed and sealed by a licensed Notary Public
- Clearly marked as a certified true copy, including the notary’s details
Remote commissioning is not permitted for certified true copies. The Notary must see the original document physically to issue the certification.
Service Area
We serve clients in:
- Aurora
- Richmond Hill
- Vaughan
- Newmarket
Need a Certified True Copy for Corporate Use?
Book a mobile appointment with Notary Link today. We’ll come to your location, verify the original documents in person, and issue certified copies that meet Ontario standards for compliance, hiring, or professional documentation.
