Certified True Copy for Employee ID Verification – Ontario Notarization
Certified True Copy for Employee ID Verification – Ontario Notarization
In Ontario, employers often require certified true copies of employee ID documents as part of hiring, onboarding, or regulatory compliance. These certified copies are used to verify identity, work eligibility, and maintain accurate internal records. To be legally valid, the documents must be certified in person by a licensed Notary Public.
Notary Link provides fast, mobile notarization across Aurora, Richmond Hill, Vaughan, and Newmarket for HR teams and organizations managing employee verification at scale.
What Is a Certified True Copy for Employee ID?
A certified true copy is a photocopy of an original document that has been reviewed and signed by a Notary Public, confirming that it matches the original exactly. For employee verification, this typically includes:
- Passports
- Driver’s licenses
- Permanent resident cards
- Work permits or SIN documents
These certified copies are commonly required by HR teams, security departments, and external compliance auditors.
Why Employers Use Certified ID Copies
- To meet onboarding documentation and HR policy standards
- For regulatory compliance in finance, healthcare, tech, and government roles
- When working with remote hires or international employees
- To provide supporting documentation for background checks or sponsorships
Why In-Person Certification Is Required
In Ontario, a notary must physically compare the original ID to the copy in order to certify it. This means:
- Online certification is not permitted
- The employee must present both documents in person to a notary
- Certification must be signed, sealed, and marked with the notary’s credentials
What Notary Link Offers
- Mobile appointments at your office or HR onboarding location
- Same-day or next-day service across the GTA
- Clear instructions for document preparation and ID validation
- Fast, professional notarization compliant with the Ontario Notaries Act
Service Area
We serve clients in:
- Aurora
- Richmond Hill
- Vaughan
- Newmarket
Book an Appointment for Employee ID Certification
Need
certified ID copies for onboarding or compliance? Contact Notary Link today and we’ll dispatch a licensed Notary to your location — so your hiring process stays efficient, compliant, and on schedule.
