Ontario Business Registry (OBR) Filings
Corporate Declaration Affidavit Notarization in Ontario
Corporate Declaration Affidavit Notarization in Ontario
In Ontario, corporate declarations are often tied to filings with the
Ontario Business Registry (OBR) or the provincial government. These affidavits are commonly required when registering a business, updating corporate records, or dissolving an organization. To be legally valid, these declarations must be
commissioned by a Notary Public, paralegal, or commissioner of oaths.
When Is a Corporate Affidavit Required?
Corporate declarations may be required when:
- Submitting a sworn statement to the Ontario Business Registry
- Filing for business name registration or renewal
- Reporting changes to registered address or officers
- Executing dissolution or withdrawal of a business
- Declaring compliance in tax, employment, or industry filings
Affidavits support these filings by confirming the truth of the information provided under oath.
- Business Name Registration: Required to open or operate under a business name in Ontario
- Changes to Registered Information: Must be updated officially with supporting documentation
- Dissolution or Withdrawal: Requires declarations from directors or officers confirming the decision
- Authorized Intermediaries: Legal reps or accountants may be authorized to file with supporting affidavits
Tax-Related Filings and Declarations
- EFF Declarations (Exemptions, Fees, Fines): Required for certain business tax adjustments
- Federal or Provincial Reporting: Corporate affidavits may support filings with the CRA or Ontario Ministry of Finance
Why Notarization Is Needed
- Legal Verification: Affidavits provide a sworn, legally enforceable confirmation of corporate data
- Government Compliance: Most provincial agencies will not accept corporate declarations without proper commissioning
- Internal Accountability: Ensures that the company officer making the declaration understands its legal impact
Who Can Notarize a Corporate Affidavit in Ontario?
Notary Public
Commissioner of Oaths
Licensed paralegal (authorized to administer oaths)
Can Corporate Affidavits Be Notarized Online?
Yes — online commissioning is permitted in Ontario for most business affidavits. This means:
- You can sign and swear the affidavit during a secure video call
- A licensed notary or commissioner will witness and commission it live
- You must be physically in Ontario during the session with valid government-issued ID
Service Area
We serve clients in:
- Aurora
- Richmond Hill
- Vaughan
- Newmarket
Need a Corporate Affidavit Notarized?
Whether you're filing with the OBR or completing internal records, Notary Link provides mobile and online commissioning to help your business stay compliant.
Book an appointment today and ensure your affidavit is executed correctly, on time, and in full compliance with Ontario law.
